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Every year, a Private Limited Company is required to produce Financial Statements and Annual Returns. The Annual Return must include information on the company’s shareholders, members, and directors, among other things. It also needs to be filed within 60 days of the Annual Meeting.
Certificate of Incorporation
Memorandum of Association
Sale Purchase Report
Bank Statement of the Company Account
First Auditor (ADT-1)
Issuing of Share Certificate
Annual General Meeting
Filing of Financial Statements
Filing of Annual Return (MGT-7)
Directors’ Report (AOC-4)
Every company registered in India, including private limited, limited liability companies, one-person businesses, and section 8 companies, needs to file yearly returns with the ROC. It necessitates holding an Annual General Meeting and reporting annual financial statements with the ROC. The AGM must get conducted within six months after the conclusion of the fiscal year, which is September 30th each year. For new corporations, the first AGM should get convened within 18 months of formation or in 9 months after the financial year’s end, whichever comes first. According to the Companies Act of 2013, your fiscal year must begin on April 1st and finish on March 31st.
The Balance Sheet of the Company, Profit & Loss Account, Compliance Certificate, Registered Office Address, Register of Members, Shares and Debentures details, Debt details, and information about the Company’s Management should get included in the annual return. The annual report would also provide the Company’s shareholding structure, changes in directorship, and details of securities transfers.
ROC typically requires a corporation to file three forms:
ROC Form MGT 7: This document contains information about the shareholding structure, changes in directorships, and any share transfers that occurred during the year. The deadline for ROC Form MGT 7 is November 28th, which is 60 days after the AGM.
ROC Form AOC4: This comprises information on the company’s balance sheet, profit and loss account, compliance certificate, registered office address, register of members, shares and debentures details, debt details, and information about the company’s management. The deadline for ROC Form AOC 4 is October 29th, 30 days after the AGM.
ROC Form ADT 1: is submitted for the appointment of an auditor. The deadline for ROC Form ADT 1 is October 14th, or within 15 days of the AGM’s conclusion.
Penalties for Non-compliance in company return filing:
The penalty for not filing annual returns is severe. These fines are in addition to MCA’s regular fees, and there is no way to decrease the penalties.
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